Topic 2 Time Management Strategies and Skills

The 9 best strategies for managing your time while running your business:

One simple method of managing your time is to simply find more time available, which you can assure by getting up early. This routine to wake yourself and get started your day might help with your creative workflow. High performers tend to be early risers, as they’re excited to start working on the tasks that will bring them closer to their ultimate goal. In early morning there are also less distractions from other people.

You can use some of the technological advances and tools to help yourself with better time management. An online calendar planner can help you manage your workload. Mobile devices and the apps on them can streamline your workflows and make you more efficient. Applications will help you track your time so you can see where it is going and make adjustments. Project management software helps you organize tasks and achieve your goals. However, too much technology can be more of a distraction than a help, so be careful not to overdo it.

When you work for yourself, the tendency is to try to do everything on your own. But delegating authority to others is key to growing your business. If you have employees, start entrusting them with many of the tasks that eat up your day. If you don’t have employees, consider hiring a virtual assistant to take those tasks off your plate. Find a way how you can delegate tasks to others, so you can focus on important work.

Are you manually performing tasks that could be automated? Repetitive tasks have a tendency to dominate our time if we let them, so explore software and applications that can automatically handle labor-intensive tasks, such as posting to social media, sending customers e-newsletters and other marketing materials, or compiling and crunching data for reports.

The Pareto principle, often known as the 80/20 rule, has made a bigger impact on efficiency than perhaps anything else. The rule stipulates that 20% of your activities result in 80% of the outcome. As a result, rather than wasting your time on the other 80% of activities, identify the 20% that is really driving your business and limit the time you spend on the rest. It will both increase your productivity and reduce the amount of time spent on the business, which means you can focus on more important things.

The entrepreneur’s daily planner is often a chaotic whirlwind of tasks that will have you bouncing between activities throughout the day. Instead, utilize time blocking, which allows you to focus blocks of time on one particular activity so you can maximize your productivity and reduce distractions. This method will reduce your stress while also helping you get more done — and the quality of work will be better, too.

Sometimes, it can be really difficult to concentrate on your tasks if people around you are distracting you. Feel free to isolate yourself and shut out the world. That means turning off your phone, closing the door to your office (with a sign warning would-be intruders away), and putting on some noise-cancelling headphones. This will provide you with the space to see.

Your brain is part of your body, so you must treat your body well in order to ensure your brain is operating at peak efficiency. Introducing good nutrition into your diet will cause you to feel better and be more clear-minded. Avoid excessive caffeine consumption, which may help you feel alert but can also make it difficult to focus. However, be sure to discuss a nutrition plan with your doctor before making drastic changes to your diet.

Rest is another important part of taking care of your body and consequently your brain. Without a proper night’s sleep, you won’t be able to think clearly in the morning and focusing on tasks will be difficult. Studies show that your brain is working on problems even while you sleep, so in a way, you’re getting work done by giving yourself rest. Remember, the purpose is not to maximize the amount of time you have to work, but to maximize the quality of the time.

Source: Free Vector by freepik | Flat-hand drawn time management illustration (freepik.com)